1. Guardian/Parent Policies Thank you for choosing us as your health care provider. We are committed to making health care less stressful and more effective by clarifying financial responsibilities in advance. The following is a statement of our financial policy which we ask that you read and sign prior to your office visit.
ELECTRONICS COMMUNICATION CONSENT By providing my cell, landline, or any other number(s), I expressly consent to receive communications from Children’s Medical Group, its staff, its contractors, collection agents, and others, at any number, or e-mail address I provide, or that is later provided. These parties may use this information to contact me by e-mail, live agent, voice mail, text message, using an auto dialer or other computer-assisted technology, pre-recorded message(s), or by any other form of electronic communication for any purpose including, but not limited to, appointments, follow-up health care reminders, scheduling, my account(s), assignment of benefits, and/or financial responsibility. I understand that depending on my phone plan I could be charged for these calls or text messages.
ACKNOWLEDGEMENT OF INSURANCE CONTRACT Your insurance policy is a contract between you and your insurance company. We are not part of that contract, and the patient remains solely responsible for services rendered. Should any account be unpaid 45 days following the date of service, and we have not heard from your insurance company, we ask that the patient contact their insurance company to help expedite payment.
AUTHORIZATION TO DISCLOSE PERSONAL HEALTH INFORMATION I authorize Children’s Medical Group to disclose any personal health information necessary to process health insurance claims, coordinate, or manage treatment, and for the purpose of our healthcare operations. I also authorize payment DIRECTLY to Children’s Medical Group for services rendered.
ACKNOWLEDGEMENT OF RESPONSIBILITY I understand that I am financially responsible to Children’s Medical Group for all professional services rendered, including but not limited to, those services which are not covered by my insurance programs (Co-payments and/or deductibles). I understand that if my check is returned for any reason, a thirty-five dollar ($35) return check charge will be assessed to my account. Cash or credit cards are accepted to pay for these charges and is expected upon notification. After two returned checks we will no longer accept checks as payment for services. I also understand that if I have an HMO or PPO insurance and I do not obtain the proper referral authorization prior to my visit, or verify the physician is a preferred provider that I am financially responsible for any charges incurred. I understand the payments for these charges are due at the time of service. In the event of financial default: I, the undersigned, accepts the fee charged as a legal and lawful debt and agree to pay said fee, including any/all collection agency fees, (33.3%), attorney’s fees and/or court cost, if necessary. I further agree, for my account to be serviced or to collect monies owed, Children’s Medical Group and/or its agents may contact me by telephone, text message or email using any telephone number, wireless number or any email address associated with this account.
ACKNOWLEDGEMENT OF “NOTICE OF OUR PRIVACY PRACTICES" I acknowledge receipt of the Children’s Medical Group “Notice of Privacy Practices”. Children’s Medical Group is required by law to maintain the privacy and security of your Protected Health Information and will let you know promptly if a breach occurs that may have compromised the privacy or security of your information. If you have any questions or concerns regarding the Notice of Privacy Practices, you can ask to speak with the Privacy Officer in person, by Email: Privacy.Officer@Childsmedgroup.com or by phone at (251) 342-3810 or (251) 639-1300.
APPOINTMENT CANCELLATION POLICY / NO SHOW FEE Our office policy is that when an appointment for a sick visit is cancelled, it must be a minimum of two hours prior to the appointed time. Checkup appointments require a twenty-four-hour notice of cancellation, prior to the appointed time. ADD/ADHD appointments require a 24 hour cancellation. Your account will be billed a no show fee of $25 for missed sick or well visits or $50 for missed ADD/ADHD visits. Night, weekend and holiday missed appointments will be a $50 no show fee.
By signing your name below, you are signing the document electronically. You agree that your electronic signature has the same legal validity and effect as your handwritten signature on the document, and that it has the same meaning as your handwritten signature.
PARENT/LEGAL GUARDIAN NAME (typed)
RELATIONSHIP TO PATIENT
DATE
2. Patient Details
TODAY'S DATE
LAST NAME
FIRST NAME
MIDDLE NAME
BIRTHDATE
SOCIAL SECURITY NUMBER
WITH WHOM DOES THE CHILD RESIDE?
REGISTER ADDITIONAL CHILDREN BELOW: CHILD #2:
LAST NAME
FIRST NAME
MIDDLE NAME
BIRTHDATE
SOCIAL SECURITY NUMBER
WITH WHOM DOES THE CHILD RESIDE?
CHILD #3:
LAST NAME
FIRST NAME
MIDDLE NAME
BIRTHDATE
SOCIAL SECURITY NUMBER
WITH WHOM DOES THE CHILD RESIDE?
CHILD #4:
LAST NAME
FIRST NAME
MIDDLE NAME
BIRTHDATE
SOCIAL SECURITY NUMBER
WITH WHOM DOES THE CHILD RESIDE?
3. Parent/Legal Guardian Details
1ST PARENT/LEGAL GUARDIAN: *Lives in same household as patient & primary contact for appointment
FULL NAME
BIRTHDATE
SOCIAL SECURITY NO
MAILING ADDRESS
CITY
STATE
ZIP
PRIMARY PHONE
ALTERNATE PHONE
EMPLOYER
OCCUPATION
2ND PARENT/LEGAL GUARDIAN:
FULL NAME
BIRTHDATE
SOCIAL SECURITY NO
MAILING ADDRESS
CITY
STATE
ZIP
PRIMARY PHONE
ALTERNATE PHONE
EMPLOYER
OCCUPATION
4. Insurance Information
INSURANCE COMPANY
POLICY OR ID #
GROUP #
NAME OF POLICY HOLDER
BIRTHDATE
RELATIONSHIP TO PATIENT
5. Emergency/Authorized Contacts
EMERGENCY CONTACT (other than parent/guardian):
NAME
PHONE
RELATIONSHIP TO CHILD
IF THERE IS ANYONE AUTHORIZED TO BRING THE PATIENT(S) NOT LISTED ON THIS FORM ALREADY, PLEASE LIST BELOW:
NAME #1
RELATIONSHIP TO CHILD
NAME #2
RELATIONSHIP TO CHILD
NAME #3
RELATIONSHIP TO CHILD
NAME #4
RELATIONSHIP TO CHILD
6. Additional Contact Information
PREFERRED EMAIL
Cell phone number to receive appointment confirmations
Cell Carrier
Submit Form
